Web Policy

Overview

Northeastern Oklahoma A&M College’s (NEO) policy is to maintain access to local, national, and international networks for its faculty, staff, administration, and students in support of the basic activities of instruction, outreach and administration. In addition, NEO will assist the community in creating an environment that encourages access to knowledge and sharing of information. The following policies are specifically related to web site/web page publishing:

Policies

  • The Northeastern Oklahoma (NEO) A&M College home page http://www.neo.edu/ is an official publication of the College. Unless otherwise indicated, all materials, including text and photographs, appearing on the home page or subsequent official home pages of specific departments are copyrighted and should not be reproduced without written permission from NEO.
  • Official web pages are a reflection of the College. It is important for all contributors to ensure that their information is well-organized, accurate, and timely.
  • Web pages linked to the NEO web site may be created by academic departments, administrative departments, programs, centers or institutes, governance groups, and faculty, staff, and students.
  • Recognized student groups may create home pages that are linked to the NEO home page with the approval of the Vice President of Student Affairs.
  • The Official NEO root web pages are the responsibility of the NEO Webmaster. Content for all root web pages must be submitted to the NEO Webmaster for posting. All postings to the NEO root are subject to approval from the NEO Web Site Committee and/or NEO Webmaster. Content on subsequent Official NEO pages, such as academic department pages, administrative department pages, pages for programs, governance groups, or centers or institutes, must be approved by the department head, director, or person in authority to speak for that entity, and must conform to NEO guidelines for web page design. Course pages and faculty and staff personal pages must conform to NEO guidelines for web page design.
  • If a home page represents a recognized body within the institution, it is considered official, regardless of the file location, and must follow NEO web design guidelines.
  • A primary contact must be identified for the creation and maintenance of ALL official home pages. This person's name and e-mail address must be included on the page. The contact is responsible for reviewing and updating the information on a routine basis.
  • All official NEO pages should be evaluated and/or update at least monthly. Periodically, the Webmaster, the NEO Web Committee, or the Office of Public Information will review the pages for content viability and/or adhesion to design guidelines. Failure to: conform to styles and guidelines, update content, post appropriate content, as described in this policy will result in the following process:
    • Email notice sent to Immediate Supervisor of respective area/department detailing the site and the problem.
    • Follow-up email will be sent one week later (should the first email not correct the situation) to Immediate Supervisor and copied to their Immediate Supervisor
    • A memo (paper form) will be sent to the same recipients one week after the second email, should the problem still exist.
    • One week following the memo, the site will be reviewed for compliance and temporarily removed from the NEO website, until compliant
  • Each web account is limited to 10 Megabytes of storage space and 10,000 page accesses (hits) per month. This allotment can be raised with approval of the NEO Webmaster, contingent upon increased server capacity. OneNet restrictions may apply.
  • Plagiarism of World Wide Web documents, graphics, or other resources is prohibited.
  • Hosting material that is illegal or dangerous is strictly forbidden. Examples of such material include pirated or unlicensed programs or applications, viruses or material containing viruses, documents containing information that is intended to be used in the perpetration of illegal activities, unlicensed music, art or other copyrighted material, or any material that causes disruption of the College network.
  • Accounts on the web server are to be used for websites only. Storage of data for any other reason is prohibited.

Loss of Account

Web pages will be pulled immediately for the following violations:

- pornography / sexually explicit material on pages
- sales/advertisements/ advertisements banners on pages not affiliated with NEO
- threatening or malicious material
- illegal or dangerous material, including copyrighted materials
- material opposite to NEO's mission or in anyway harmful to the College.
- sexual harassment

Content Appropriateness
NEO reserves the right to monitor content housed on NEO and/or OneNet servers and links to content residing elsewhere. All content will be reviewed for appropriateness periodically by the Website Committee. Any content of questionable material should be restricted to password protected pages.

Course Pages
Web accounts for individual courses will be granted with the approval of the department head for the department that offers the course.

Process for Obtaining a Web Account
All full time faculty and staff will be given an account upon employment. Official NEO pages, such as academic department pages, administrative department pages, pages for programs, governance groups, or centers or institutes, must be approved by the department head, director, or person in authority to speak for that entity, and must conform to NEO guidelines for web page design. If assistance is required with setting up the account directory, or with the initial posting, an appointment should be made with the Webmaster.

Process for External Entities to Obtain a Link from the NEO Root Web Pages
To obtain a link from the NEO pages to any other Internet URL, submit the proposed link by email to the NEO Webmaster. The Web committee will review the proposed link and, if deemed a valuable resource, the link will be added to an appropriate page or area on the NEO Web site. All links are subject to review, and may be removed from the NEO web site at any time without warning.


Departmental Web Development Guidelines

Responsibility of Department Heads

  • Determine who the department web developer(s) will be (individuals may obtain training for html, and web page design from the Educational Technology Center).
  • Determine the content, including links, of your departmental web pages. Keep in mind that you are responsible for the content, accuracy and timeliness of your pages.
  • Ensure your web developers are following web policies and guidelines.
    Contact the Webmaster when you have questions about web policies and procedures.

Responsibility of Department Developers

  • Make sure all of your pages conform to the web policies and guidelines.
  • Ensure that all web content is current and accurate. Periodic review of page content is recommended. At minimum, content should be reviewed and updated once per semester.
  • Contact the Webmaster when you have questions about web policies and procedures.
  • Contact the ETC to schedule any training that might be needed

The Webmaster Responsibilities

  • Establish an account for any appropriate entity.
  • Provide training and support to users for web page creation.
  • Provide web page templates.
  • Provide a link from the NEO pages to your departmental home pages.
  • Answer your questions regarding web page creation via email to webmaster@neo.edu
  • Set up and activate a scripts directory if requested (Now available through OneNet).
  • Provide links to official NEO graphics, style-sheets and information pages.
 

Web Page Style Guidelines

Guidelines for All Pages

  • Be aware of the style guidelines that affect your pages. See sections below on "Departmental Pages, Organization Pages, Course Pages, and Personal Pages". All pages must conform to the web policies and style guidelines as stated in this document.
  • Ensure each web page is individually understandable. Your web pages should not depend entirely on other pages to be meaningful. If a web page is part of a larger group of html pages, include relevant links between pages.
  • Use the <title> tag to place a concise and unique subtitle on every html document. The following convention shall be used on every page directly associated with NEO:
    • The title will begin with Northeastern Oklahoma A&M College;
    • Followed by the Department or Area-
    • Followed by the file name
    • For Example, Northeastern Oklahoma A&M College; Academics-English Faculty
  • Use "index.htm, index.html, or index.shtml" as your primary html file.
  • Make linked text meaningful. Avoid links with "click here"; use highlighted words with content. For example, use "View Web Guidelines", rather than
    "To view web guidelines, click here!"
  • Make your pages accessible to people with disabilities. Use descriptions on all graphics. Provide text summaries for charts or graphs. If a page is graphic dependent, provide a text only version.
  • Limit the size and number of images to decrease download time. If you wish to include larger images, use a thumbnail image to link to the larger version, and warn readers of the size of the image.
  • Add a link called "webmaster" that points to a form at the following address: http://etc.neo.edu/directory/mail.asp?email=webmaster@neo.edu

Departmental Pages

Department pages are all web pages that represent the departmental units of NEO .

  • Departmental Pages must conform to all guidelines and policies contained in this document.
  • Must have official web design banner which is kept at the location http://www.neo.edu/Administration/PublicRelationsMarketing/tabid/91/Default.aspx
  • Must have the official banner links to other main areas at the NEO site.
  • Must have a white background
  • Must follow the styles and guidelines of the primary NEO page(s)
  • Must be built at a resolution of 800x600
  • Must provide an appropriate link to the email address of the person responsible for maintaining the pages.
  • Provide a link to the NEO home page (http://www.neo.edu/).
  • Must provide copyright information where applicable
  • Include a date of creation and last date modified (may appear in meta or comment html tags)

Course Pages

Course Management pages are those pages which offer supplementary information about courses offered at NEO , such as syllabi, selected readings, grading information, links to pertinent sites, etc.

On-line Course Pages are those pages that offer complete courses, including lectures, course materials and assessment, on-line. These pages represent courses that may be taken as part of a distance learning and/or on-site curriculum. These styles DO NOT apply to WebCT courses.

  • Course Pages must conform to all guidelines and policies contained in this document.
  • Must have official web banner
  • Must have the official banner links to other main areas at the NEO site.
  • Must be built at a resolution of 800x600
  • Must provide an appropriate link to the email address of the person responsible for maintaining the pages.
  • Provide a link to the NEO home page (http://www.neo.edu/).
  • Must include a "last modified" or "last reviewed" line on your web page.
  • Must provide copyright information where applicable.
  • Include a date of creation and last date modified (may appear in meta or comment html tags)

Organization Pages

Organization pages include home pages for NEO programs, governance groups, centers or institutes, and recognized student groups.

  • Organization Pages must conform to all guidelines and policies contained in this document.
  • Must have the organization's name clearly visible somewhere on the primary home page
    Organization Pages may ask for a custom banner to be made with their groups' logo and name. However, organizations may not use the official logos or banners of the College without written consent.
  • When Organization pages are linked from official pages, the College requires that there be a clear and explicit indication at the point of transition from the official pages to the groups' web pages.
  • A disclaimer on the organization's pages must explicitly state that any opinions, views or endorsements of any kind encountered on organizational pages are not those of the College.
  • Organization's home pages must contain the author's name and e-mail address.
  • Authors of Web pages are expected to use good judgment with respect to the effect of their content on other members of the community. It is acknowledged that others may sometimes consider material of legitimate scholarly or artistic interest offensive. Ultimately, the posting of all materials is the responsibility of the approving department head.

Personal Pages

Faculty & Staff Personal Pages must conform to all guidelines and policies contained in this document.

  • Must have the words "Personal Pages" clearly visible somewhere on the primary home page. If the personal web space is used exclusively for information about the faculty member's courses, the words "course information" may be used instead of "personal pages".
  • Personal pages do not require official logos or graphics of the College
  • When individual or personal home pages are linked from official pages, the College requires that there be a clear and explicit indication at the point of transition from official to personal Web space.
  • A disclaimer on the home page must explicitly state that any opinions, views or endorsements of any kind encountered on personal pages are not the policy of the College.
  • Personal home pages must contain the author's name and e-mail address.
  • Authors of Web pages are expected to use good judgment with respect to the effect of their content on other members of the community. It is acknowledged that others may sometimes consider material of legitimate scholarly or artistic interest offensive. Ultimately, the posting of all materials is the responsibility of the approving department head.

PERSONAL RESPONSIBILITY

The NEO A&M College Web Site is comprised of various Web pages operated by NEO A&M College.

The NEO A&M College Web Site is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein. Your use of the NEO A&M College Web Site constitutes your agreement to all such terms, conditions, and notices.

MODIFICATION OF THESE TERMS OF USE

NEO A&M College reserves the right to change the terms, conditions, and notices under which the NEO A&M College Web Site is offered, including but not limited to the charges associated with the use of the NEO A&M College Web Site.

LINKS TO THIRD PARTY SITES

The NEO A&M College Web Site may contain links to other Web Sites ("Linked Sites"). The Linked Sites are not under the control of NEO A&M College and NEO A&M College is not responsible for the contents of any Linked Site, including without limitation any link contained in a Linked Site, or any changes or updates to a Linked Site. NEO A&M College is not responsible for webcasting or any other form of transmission received from any Linked Site. NEO A&M College is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by NEO A&M College of the site or any association with its operators.

NO UNLAWFUL OR PROHIBITED USE

As a condition of your use of the NEO A&M College Web Site, you warrant to NEO A&M College that you will not use the NEO A&M College Web Site for any purpose that is unlawful or prohibited by these terms, conditions, and notices. You may not use the NEO A&M College Web Site in any manner which could damage, disable, overburden, or impair the NEO A&M College Web Site or interfere with any other party's use and enjoyment of the NEO A&M College Web Site. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through the NEO A&M College Web Sites.

USE OF COMMUNICATION SERVICES

The NEO A&M College Web Site may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with a group (collectively, "Communication Services"), you agree to use the Communication Services only to post, send and receive messages and material that are proper and related to the particular Communication Service. By way of example, and not as a limitation, you agree that when using a Communication Service, you will not:

-  Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others.
-  Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent or unlawful topic, name, material or information.
-  Upload files that contain software or other material protected by intellectual property laws (or by rights of privacy of publicity) unless you own or control the rights thereto or have received all necessary consents.
-  Upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another's computer.
-  Advertise or offer to sell or buy any goods or services for any business purpose, unless such Communication Service specifically allows such messages.
-  Conduct or forward surveys, contests, pyramid schemes or chain letters.
-  Download any file posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner.
-  Falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is uploaded.
-  Restrict or inhibit any other user from using and enjoying the Communication Services.
-  Violate any code of conduct or other guidelines which may be applicable for any particular Communication Service.
-  Harvest or otherwise collect information about others, including e-mail addresses, without their consent.
-  Violate any applicable laws or regulations.

NEO A&M College has no obligation to monitor the Communication Services. However, NEO A&M College reserves the right to review materials posted to a Communication Service and to remove any materials in its sole discretion. NEO A&M College reserves the right to terminate your access to any or all of the Communication Services at any time without notice for any reason whatsoever.

NEO A&M College reserves the right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in NEO A&M College's sole discretion.

Always use caution when giving out any personally identifying information about yourself or your children in any Communication Service. NEO A&M College does not control or endorse the content, messages or information found in any Communication Service and, therefore, NEO A&M College specifically disclaims any liability with regard to the Communication Services and any actions resulting from your participation in any Communication Service. Managers and hosts are not authorized NEO A&M College spokespersons, and their views do not necessarily reflect those of NEO A&M College.

Materials uploaded to a Communication Service may be subject to posted limitations on usage, reproduction and/or dissemination. You are responsible for adhering to such limitations if you download the materials.

User Responsibilities and Expectations

Access to the information resource infrastructure both within and beyond the NEO campus, sharing of information, and security of the intellectual products of the community all require that each and every user accept responsibility to protect the rights of the community.  Access to the networks and to the information technology resources at NEO is a privilege granted to Neo students, faculty, staff, and third parties who have been granted special permission to use such facilities.  Access to NEO information resources must take into account the following factors:  relevant laws and contractual obligations, the requestor’s need to know, the information’s sensitivity, and the risk of damage to or loss by NEO.

Anyone who accesses, uses, destroys, alters, or damages NEO information resources, properties, or facilities without authorization, may be guilty of violating state or federal law, infringing upon the privacy of others, injuring or misappropriating the work produces and records maintained by others, and/or threatening the integrity of information kept within these systems.  Such conduct is unethical and unacceptable and will subject violators of this Policy to disciplinary action by NEO, including possible termination from employment, expulsion as a student, and/or loss of computing systems privileges.

NEO requires that members of its community act in accordance with these responsibilities which are intended to ensure that users of NEO information resources shall:

 

•    Respect software copyrights and licenses

•    Respect the integrity of computer-based information resources

•    Refrain from seeking to gain unauthorized access

•    Respect the privacy of other computer users

NEO reserves the right to limit, restrict, or extend computing privileges and access to its information resources.  Data owners—whether departments, units, faculty, staff, or student—may allow individuals other than NEO faculty, staff, and students access to information for which they are responsible, so long as such access does not violate any license or contractual agreement, NEO policy, or any federal, state, county, or local law or ordinance.  However, users are personally responsible for all activities on their userid or computer system and may be subjected to disciplinary action and/or loss of privileges for misuse of computers or computing systems under their control even if not personally engaged in by the person controlling the computer or system.

MATERIALS PROVIDED TO NEO A&M College OR POSTED AT ANY NEO A&M College WEB SITE

NEO A&M College does not claim ownership of the materials you provide to NEO A&M College (including feedback and suggestions) or post, upload, input or submit to any NEO A&M College Web Site or its associated services (collectively "Submissions"). However, by posting, uploading, inputting, providing or submitting your Submission you are granting NEO A&M College, its affiliated companies and necessary sublicensees permission to use your Submission in connection with the operation of their Internet businesses including, without limitation, the rights to: copy, distribute, transmit, publicly display, publicly perform, reproduce, edit, translate and reformat your Submission; and to publish your name in connection with your Submission.

No compensation will be paid with respect to the use of your Submission, as provided herein. NEO A&M College is under no obligation to post or use any Submission you may provide and may remove any Submission at any time in NEO A&M College's sole discretion.

By posting, uploading, inputting, providing or submitting your Submission you warrant and represent that you own or otherwise control all of the rights to your Submission as described in this section including, without limitation, all the rights necessary for you to provide, post, upload, input or submit the Submissions.

LIABILITY DISCLAIMER

THE INFORMATION, SOFTWARE, PRODUCTS, AND SERVICES INCLUDED IN OR AVAILABLE THROUGH THE NEO A&M College WEB SITE MAY INCLUDE INACCURACIES OR TYPOGRAPHICAL ERRORS. CHANGES ARE PERIODICALLY ADDED TO THE INFORMATION HEREIN. NEO A&M College AND/OR ITS SUPPLIERS MAY MAKE IMPROVEMENTS AND/OR CHANGES IN THE NEO A&M College WEB SITE AT ANY TIME. ADVICE RECEIVED VIA THE NEO A&M College WEB SITE SHOULD NOT BE RELIED UPON FOR PERSONAL, MEDICAL, LEGAL OR FINANCIAL DECISIONS AND YOU SHOULD CONSULT AN APPROPRIATE PROFESSIONAL FOR SPECIFIC ADVICE TAILORED TO YOUR SITUATION.

NEO A&M College AND/OR ITS SUPPLIERS MAKE NO REPRESENTATIONS ABOUT THE SUITABILITY, RELIABILITY, AVAILABILITY, TIMELINESS, AND ACCURACY OF THE INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS CONTAINED ON THE NEO A&M College WEB SITE FOR ANY PURPOSE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ALL SUCH INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS ARE PROVIDED "AS IS" WITHOUT WARRANTY OR CONDITION OF ANY KIND. NEO A&M College AND/OR ITS SUPPLIERS HEREBY DISCLAIM ALL WARRANTIES AND CONDITIONS WITH REGARD TO THIS INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS, INCLUDING ALL IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL NEO A&M College AND/OR ITS SUPPLIERS BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF USE, DATA OR PROFITS, ARISING OUT OF OR IN ANY WAY CONNECTED WITH THE USE OR PERFORMANCE OF THE NEO A&M College WEB SITE, WITH THE DELAY OR INABILITY TO USE THE NEO A&M College WEB SITE OR RELATED SERVICES, THE PROVISION OF OR FAILURE TO PROVIDE SERVICES, OR FOR ANY INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS OBTAINED THROUGH THE NEO A&M College WEB SITE, OR OTHERWISE ARISING OUT OF THE USE OF THE NEO A&M College WEB SITE, WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF NEO A&M College OR ANY OF ITS SUPPLIERS HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU. IF YOU ARE DISSATISFIED WITH ANY PORTION OF THE NEO A&M College WEB SITE, OR WITH ANY OF THESE TERMS OF USE, YOUR SOLE AND EXCLUSIVE REMEDY IS TO DISCONTINUE USING THE NEO A&M College WEB SITE.

SERVICE CONTACT : admin@localhost

TERMINATION/ACCESS RESTRICTION

NEO A&M College reserves the right, in its sole discretion, to terminate your access to the NEO A&M College Web Site and the related services or any portion thereof at any time, without notice. GENERAL To the maximum extent permitted by law, this agreement is governed by the laws of the State of Washington, U.S.A. and you hereby consent to the exclusive jurisdiction and venue of courts in King County, Washington, U.S.A. in all disputes arising out of or relating to the use of the NEO A&M College Web Site. Use of the NEO A&M College Web Site is unauthorized in any jurisdiction that does not give effect to all provisions of these terms and conditions, including without limitation this paragraph. You agree that no joint venture, partnership, employment, or agency relationship exists between you and NEO A&M College as a result of this agreement or use of the NEO A&M College Web Site. NEO A&M College's performance of this agreement is subject to existing laws and legal process, and nothing contained in this agreement is in derogation of NEO A&M College's right to comply with governmental, court and law enforcement requests or requirements relating to your use of the NEO A&M College Web Site or information provided to or gathered by NEO A&M College with respect to such use. If any part of this agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect. Unless otherwise specified herein, this agreement constitutes the entire agreement between the user and NEO A&M College with respect to the NEO A&M College Web Site and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral or written, between the user and NEO A&M College with respect to the NEO A&M College Web Site. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this agreement to the same extent an d subject to the same conditions as other business documents and records originally generated and maintained in printed form. It is the express wish to the parties that this agreement and all related documents be drawn up in English.

COPYRIGHT AND TRADEMARK NOTICES:

All contents of the NEO A&M College Web Site are: Copyright 2010 by NEO A&M College and/or its suppliers. All rights reserved.

TRADEMARKS

The names of actual companies and products mentioned herein may be the trademarks of their respective owners.

The example companies, organizations, products, people and events depicted herein are fictitious. No association with any real company, organization, product, person, or event is intended or should be inferred.

Any rights not expressly granted herein are reserved.

NOTICES AND PROCEDURE FOR MAKING CLAIMS OF COPYRIGHT INFRINGEMENT

Pursuant to Title 17, United States Code, Section 512(c)(2), notifications of claimed copyright infringement under United States copyright law should be sent to Service Provider's Designated Agent. ALL INQUIRIES NOT RELEVANT TO THE FOLLOWING PROCEDURE WILL RECEIVE NO RESPONSE. See Notice and Procedure for Making Claims of Copyright Infringement.