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Satisfactory Academic Progress
Federal regulations (CFR 668.34) require that a student maintain satisfactory academic progress in the course of study being pursued, according to the standards and practices of the institution in which they are enrolled in order to receive aid under the Higher Education Act. These programs at NEO A & M include the Federal Pell Grant, Federal Supplemental Education Opportunity Grant, Federal Work Study, Direct Stafford Loans, (subsidized and unsubsidized) Federal PLUS Loan, and Oklahoma Tuition Aid Grant.
I. Pace and Grade Point Average (GPA)
A. Both the pace and GPA standards for satisfactory academic progress (SAP) shall be applied uniformly to all students whether or not the student has previously received Title IV aid.
B. Pace is determined by dividing the student’s total number of completed hours by the total number of attempted hours.
C. In order to satisfy pace and GPA requirements, all students must satisfy the minimum standards as described below.
D. For financial aid purposes grades of F, W, AW, WF, I and U shall be considered hours attempted, but not completed successfully.
E. Cumulative grade point average (calculated by the College Registrar), and hours attempted (calculated by the Office of Financial Aid), shall be used in determining a student’s eligibility to receive Title IV financial aid.
F. Audited courses are not applicable when computing attempted or completed hours.
G. Remedial courses (those with a “0” level) are not counted toward degree requirements, but are eligible for financial aid funding as a pre-requisite course.
H. A student can only receive financial aid for repeated courses (those with an F, W, AW, and U) twice.
I. Students can be paid for repeat courses that fail to meet the minimum requirements for their degree one time.
II. Transfer and Continuing Students
A. All transfer students entering NEO A & M and all continuing students who apply for financial aid for the first time must meet the minimum pace and GPA requirements above in order to receive Title IV financial aid.
B. All attempted hours at all previous schools will be counted toward a student's satisfactory academic progress requirements.
III. Evaluation Increment Period
A. All students receiving Title IV financial aid will be evaluated at the end of the Spring semester each academic year.
B. Students who completely withdraw from any semester will be evaluated at the end of the semester withdrawn from.
IV. Financial Aid Suspension
A. In the event that a student fails to meet minimum acceptable standards as described above, they will be placed on Financial Aid Suspension status until such time as they are again making satisfactory academic progress, or they appeal their suspension and the appeal is approved.
V. Appeal of Financial Aid Suspension
A. Students who have been placed on financial aid suspension may appeal the decision if there are extenuating circumstances. Extenuating circumstances include, but are not limited to illness, death in the family, and hospitalization.
B. The appeal must be submitted in written form within ten (10) days of notification. Appeal forms are available in the Office of Financial Aid and on the Forms page of the NEO Financial Aid webpage. The student’s appeal will be forwarded to the Financial Aid Suspension Appeals Committee. This committee consists of the Vice President for Student Affairs, the College Registrar, and the Vice President of Fiscal Affairs. Students must provide supporting documentation with their appeal and may be asked for more information by the committee.
C. The student will be notified, in writing, of the Appeal Committee’s decision. The decision of the committee is final.
D. If the student’s appeal is approved, they will either be placed on Financial Aid Probation or on an Academic Plan, depending on the circumstances surrounding their appeal.
E. A student may appeal their suspension two (2) times.
VI. Financial Aid Probation
A. Students on Financial Aid Probation can receive financial aid for one (1) semester. If the student is still not making SAP at the end of the probationary semester they will be placed on Financial Aid Suspension again.
VII. Academic Plan
A. An Academic Plan is an option for some students instead of Financial Aid Probation. An Academic Plan is a plan of study which will include a minimum number of hours and term GPA that a student must complete over the course of more than one semester. If the student follows and successfully completes the Academic Plan, they will be making SAP at the end of the plan timeframe. Each student’s Academic Plan will be unique and may include specific courses, or other requirements, depending on the student’s situation.
VIII. Maximum Time Frame
A. All students enrolled in a degree or certificate program are eligible for Title IV financial aid for 150% of the published hours for their program. The chart below is an example: a student’s exact maximum attempted hours will be determined by their degree requirements.
One Year Certificate
Two Year Degree
53 Attempted Hours
90 Attempted Hours
108 Attempted Hours
B. If a student exceeds the maximum time frame for their degree, they will be placed on Financial Aid Suspension. Students can appeal their suspension for maximum time frame, provided they have not already exhausted all of their appeals. If the appeal is granted they will be placed on an Academic Plan and the requirements must be followed as outlined above. Students on an Academic Plan due to exceeding their maximum time frame many only change their major three (3) times.
C. Students pursuing a second degree will be required to complete a Request for Second Degree Form and will be placed on an Academic Plan before receiving any financial aid. Previous attempted and completed hours taken that apply to the student’s new degree will be counted toward eligibility for financial aid for subsequent degrees, so the number of semesters that a student is eligible for aid will be limited.
IX. Re-establishing Eligibility
A. A student may re-establish eligibility for Title IV financial aid again by successfully meeting the minimum standards for satisfactory academic progress.
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