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Administrative Assistant – Business and Technology

November 17, 2022 in

Business and Technology Department

Location200 I ST NE, Miami, OK
Job StatusTemporary Part-time
FLSA StatusNon-exempt
Reports ToDepartment Chair of Business & Technology
Grade/LevelClassified
Amount of Travel10%
Work ScheduleMonday-Friday, 20 hrs. week
Position SupervisedStudent Workers

Job Description

POSITION SUMMARY

This position provides administrative support to the Business & Technology Department

ESSENTIAL FUNCTIONS

  • Maintain shared spreadsheets for department
  • Prepare purchase orders and complete purchasing requests for department
  • Coordinate department and other meetings for department as appropriate
  • Maintain a friendly and welcoming environment in the department
  • Assist in planning, organizing, and coordinating department activities
  • Assist in events on campus
  • Prepare work orders for hosted events
  • Maintain schedule of student workers
  • Answer telephone, text, email, and mailings in a timely manner
  • Maintain office supplies and materials including public relations material
  • Maintain files necessary for information needed on periodic reports.
  • Assist in organizing materials and perform data entry
  • Assist in the preparation of written reports and surveys
  • Perform accurate and timely data-entry of student information as gathered from various programs and other resources.
  • Perform any office duties as assigned by department faculty and chair
  • Utilize word processing, database management, excel, and Microsoft 365
  • Assist with communication to prospective students, current students, staff, and faculty

POSITION QUALIFICATIONS

  • Associates Degree in Business, secretarial, computer science, or related field preferred
  • Two years’ experience in office clerical setting
  • Demonstrated planning skills
  • Excellent oral and written communication skills
  • Organizational skills
  • Ability to work independently and as a member of a team
  • Demonstrated sensitivity to needs of economically/educationally disadvantaged youth and adults
  • Strong computer skills including the use of Microsoft Office 365, and willing to learn new computer software

OTHER REQUIREMENTS

N/A

 

Resumes or other supplemental material cannot be substituted for any part of the application.  Application can be found online at http://www.neo.edu/employment-application. Please submit it along with your resume or mail to:  NEO A&M College, Human Resources, 200 I Street NE, Miami, OK 74354. AA/EOE

The College has reviewed this job description to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by the supervisors as deemed appropriate.  This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

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