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New Hire Procedure and Packet

Advertise an Open Position

You will need to submit job description, personnel request and committee member list to Human Resource for proper processing.

Ad will be placed through OKCorral, which will be handled by Human Resource.

  • Job Description
    • Contact Hollie Snyder for a copy of the current job description on file to review or make changes. All changes to job descriptions must be approved by the appropriate VP and Human Resources.
  • Personnel Request (pdf)
    • Fill out completely with requestor’s signature and signature of the Department Chair. The President’s signature will be acquired after the document is approved by the Human Resource.
  • Committee Member List (pdf)
    • A list of all who have been asked to serve in the selection process. The Committee will receive applicants via OneDrive shared file from Human Resource Office.
  • Position Filled/Accepted (pdf)
    • This form is to be filled out completely after interviews and position has been offered and accepted. The position will be canceled on the website(s) only after this form and the Employee Personnel Action Form (EPAF) has been received in the Human Resource Office.
  • Employee Personnel Action Form (EPAF) (pdf)

Due to the high cost of advertising, a small ad that includes only the title of the position, information regarding the website and contact person/phone number will be used. If a larger ad is desired, it must be approved by the Department Chair and the VP for Fiscal Affairs. You should allow a minimum of 5 days in order to get all documents finalized and approved. Positions must be posted on the website for a minimum of 3 business days.

All employment applications should be collected and shredded by the Committee Chairperson after an applicant has been chosen.

New Hire Packet (pdf)

Workers’ Compensation

Emergency Plan


  • Faculty Handbook (pdf)
  • Staff Handbook (pdf)
  • Drug and Alcohol Policy (pdf)
  • Sexual Harassments: It is the policy of Northeastern Oklahoma A&M College that sexual harassment of faculty and staff is prohibited in the workplace and in the recruitment, appointment, and advancement of employees; sexual harassment of students is prohibited in and out of the classroom and in the evaluation of students’ academic performance. It is also the policy of the College that accusations of sexual harassment which are made without good cause shall not be condoned.
    • See Faculty/Staff handbook(s) for policy and procedure


Please download and view the presentations below to understand all the benefits provided to NEO employees.

NEO moves to 4 day work weeks during the summer. The College President will announce through campus email when we begin summer hours and when to return to normal hours each year.

2023 summer hours begin on May 15th, 2023 and go through July 28th, 2023

Constantly changing health care requirements can be difficult to understand. Below is some information to help make sense of the impact of the Affordable Care Act (ACA):

What is the Affordable Care Act (ACA)?

The Affordable Care Act (ACA), or Federal Healthcare Reform, is a federal statute that has grabbed headlines since its passing in 2010. ACA aims to extend health insurance to approximately 32 million uninsured Americans through healthcare reform. The law itself is very complicated and goes into effect through multi-year phased roll-out. To inform you of the potential impact on your healthcare benefits, NEO Human Resources will provide a series of communications.

As stated, ACA provides for a multi-year phased roll-out. This roll-out of various requirements began in 2011. The following shows what has gone into effect thus far.

  • Continued coverage
    • Young adults may stay on their parents’ plans until age 26 regardless of student or marital status.
    • Insurance companies can no longer drop coverage over claims
  • No Lifetime limits on Essential Health Benefits
    • -There are 10 benefit categories within an Essential Health Benefits package:
      • Ambulatory patient services
      • Emergency services
      • Hospitalization
      • Laboratory services
      • Maternity and newborn care
      • Mental health and substance abuse services, including behavioral health treatment
      • Prescription drugs
      • Rehabilitative and habilitate services and devices
      • Preventative and wellness services and chronic disease management
      • Pediatric services, including oral and vision care
    • NEO is not required to provide these benefits; however, our benefit plans are rich and have been covering these services for years.
  • Easier access to insurance
    • Insurance companies can no longer deny coverage to children under age 19 due to pre-existing conditions.
  • Increased access to preventative services
    • Free mammograms, colonoscopies, immunizations, and other services that find or prevent health problems before they become serious are available.

NEO is committed to providing competitive benefits that support the health and wellness of you and your family. While there are still a lot of unknowns as government agencies work to interpret the complex law, NEO and BlueCross BlueShield are working together to provide the best healthcare benefits available. Human Resources Personnel are available to answer your questions. You may also contact HR.

Requirements Effective January 1, 2014

  • Plans
    • Maximum 90-Day Waiting Periods for new employees to be added to health plans.
    • No Pre-Existing Condition Exclusions for anyone.
    • No Annual Limits to what a plan will pay for those enrolled in their plans.
    • Out-of-Pocket Maximums – deductible and co-pay amounts paid will go towards the annual out-of-pocket maximums. (Some portions delayed until 2015).
    • *Out of Pocket for in-network services and out-of-network emergency services cannot exceed $6,350 for individual plans or $12,700 for family plans
  • Employers
    • Increases in maximum wellness incentives up to 50% of the cost of the coverage allowed to be passed to employee.
  • Individual
    • Individual health care coverage mandate or penalty tax for no coverage.
  • Nationwide
    • Creation of health exchanges; a marketplace that allow individuals and eligible employers to purchase health insurance.

Also effective January 1, 2014, new federal fees will be passed down through insurance companies to those insured through increased premiums.

  • Annual Fee on Health Insurers
    • This is an annual fee that will fund some of the ACA provisions such as premium subsidies or cost-sharing reductions for coverage through the exchanges. The fees will increase from year to year. Currently the estimated impact on increased premiums will be 2-2.5 % in 2014 and later as much as 3-4%.
  • Reinsurance Fee
    • This is a temporary fee from 2014 to 2016 that will fund a transitional reinsurance program to help stabilize premiums for coverage in the individual market. For 2014, this fee will be $5.25 per participant per month.
  • Patient-Centered Outcomes Research Institute Trust Fund Fee (PCORI)
    • An eight-year fee that will fund comparative clinical effectiveness research. In 2014, the fees will be $2 per the average number of covered participants.

These fees are expected to increase 2014 premiums by at 4%. This will be in addition to any other premium increase required due to claims experience. As always, Human Resources is available to answer your questions.

What changes did ACA bring to NEO health plans?

The first communication on the Affordable Care Act (ACA) covered what has already changed in the multi-year phased implementation of health care reform. The second communication went over the required changes effective January 1st, 2014. Due to the increased costs associated with ACA, employers nationwide are making strategic changes to plan designs to help keep overall costs at a minimum. Examples of some of those changes are:

  • excluding spouses that have coverage with their employers
  • adding outcome-based programs to drive employee accountability through penalties and incentives
  • simplifying benefit portfolios by removing options
  • increasing deductibles

NEO pairs with OSU as well as the other A&M’s striving to provide superior health care coverage for our employees and their families while continuing to focus on keeping health care cost increases at a minimum. To accomplish this goal, OSU Administration and the OSU Healthcare Taskforce are looking at many options.

Pending OSU Healthcare Taskforce approval, PROPOSED 2014 NEO Health Plan changes are as follows:
  • Simplify plan choices by eliminating BlueChoice; offering only BlueOptions and BlueEdge
  • Include the $250 deductible credit for participation in Well on Target Health Assessment for BlueEdge participants (previously only available to BlueOptions participants)
  • Provide a tobacco-free premium incentive – due to ACA fees, premiums will increase; however, if an employee is tobacco-free or has recently participated in a tobacco cessation program, his/her premiums would be reduced and potentially see no increase
  • Increase out-of-pocket maximums – co-pays and deductibles will now go towards out-of-pocket-expenses

OSU has informed us that they are still negotiating with BCBS to determine final rates for 2014. They are determined to keep premium increases at a minimum; however, OSU is anticipating that an increase in premiums will occur due to ACA related fees/taxes. The national average, with both ACA related fees/taxes and increases in paid claims, has been reported at 8% – 12%. It is our hope to negotiate rate increases below this amount.

As always, the Personnel Office is available to answer your questions anytime.



Northeastern Oklahoma A&M College offers a retirement plan through the Oklahoma Teachers’ Retirement System (OTRS). OTRS is required for exempt employees and it is optional for non-exempt employees. The college contributes 7.5% of employees salary and benefits to their TRS member account and 9.5% into the TRS pension. The number of years to “vest” and become eligible for a TRS pension is 7 years effective 11/1/17. Benefit amounts are calculated on a combination of average salary and years of service. There is also an $18,000 death benefit as an active member. If you are non-exempt (non-classified optional employees for TRS), please use the forms below to indicate whether you elect not to participate if you work more than 20 hours a week. Designate beneficiaries of your retirement plan can be reported to OTRS through their website.


For more information, please visit the website for the Oklahoma Teachers’ Retirement System.


UPDATE: Effective July 1, 2021

Oklahoma State Bill 683 (Optional Personnel Membership in TRS) was signed by Governor Stitt on May 7, 2021 goes into effect July 1, 2021. This new law modifies eligibility requirements related to” non-classified (non-exempt, biweekly paid employees), optional employee membership” with the Teachers Retirement System (TRS) of Oklahoma. Optional membership in TRS is only available to individuals regularly employed for 20 hours or more per week. Supplemental employees such as; temporary, seasonal, adjunct, student work study and graduate student employees are not eligible for membership. This does not apply to employees in full time exempt positions considered classified positions with TRS. A summary of the new rules along with questions and answers are available at: Oklahoma Teachers’ Retirement System.


NEO Human Resources can assign training courses to employees through Coursera. Employees may view available courses through the Coursera website.

NEO Human Resources coordinates with supervisor training on policies and procedures required for employees of NEO.


What is the NEO Confidential Reporting System?

NEO has selected EthicsPoint to provide easy ways to discreetly and confidentially report activities that may involve criminal, unethical, or otherwise inappropriate behavior in violation of NEO polices. By using the system, we can work together to address fraud, abuse, misconduct, and other violations, while helping to cultivate a positive environment. Addressing misconduct and other concerns early on will help minimize negative morale issues and financial impact to NEO employees, vendors and students.

How to file a report

The System is carefully designed to allow you to maintain your confidentiality when submitting and following up on a report. Step-by-step instructions guide you to help ensure that you do not inadvertently compromise your identity.
There are nine reporting categories:

  1. Financial – Accounting, auditing, or financial matters
  2. Research – Issues dealing with the University’s research programs
  3. Human Resources – Misconduct, harassment, discrimination, or other working conditions
  4. Athletics – Misconduct or violations of NEO policies or NCAA regulations
  5. Risk and Safety Matters – Environmental, public safety, or working conditions or concerns
  6. Medical – Issues related to the NEO student health services
  7. Information Technology – Data privacy or integrity, inappropriate use of technology, software piracy or copyright infringements
  8. Academic/Student Affairs – Issues dealing with students or academic affairs
  9. Other – Other issues that do not seem to fit in the above categories.
Reporting is as easy as 1-2-3
  1. Step 1: Access the System
    Click on the EthicsPoint Icon from various NEO internet sites and be linked to the secure Web site. Click on File a Report.
    Go to from any computer with Internet access (home, public library, neighbor, etc.) Click on File a Report.
    Call Toll-Free
    1-866-294-8692. A compliance specialist will assist you in entering your report into the EthicsPoint Reporting System.
  2. Step 2: Complete a Report
    Follow on-screen compliance specialist’s instructions.
    1. Specify the kind of report you would like to make from the list of issues.
    2. Read or listen to the anonymity information carefully to ensure you do not compromise your identity during the reporting process. Click on or say I agree.
    3. Complete the report, providing information about the incident:
      1. Who was engaged in the incident, including titles
      2. What specifically occurred
      3. Where was the location of the incident
      4. When and how long has the incident occurred
      5. Create a password to go with the identification code called a Report Key generated by the System. Write them both down, and keep them in a safe place. You will need them to follow-up, review or amend your report
  • Step 3: Follow-Up 72 Hours Later

Return to the System (using the NEO network, internet or toll-free telephone number) to see if NEO has any follow-up questions or requests.

  1. Log in to follow-up on your initial report providing your Report Key and Password.
  2. If you accessed through the Toll-Free Phone line, a compliance specialist will assist you in reviewing report details, responding to questions, and add information:
    1. Review you report by clicking on Review Report Details
    2. If NEO has questions, type answers into the question box and click submit.
    3. Add information by using the Submit New Information box.
What to Report?

Situations, events or actions by individuals or groups that you believe may have a negative impact on NEO or may be detrimental to personal safety, morale, or productivity. Frivolous or unfounded reports do not help foster a positive workplace. If you are uncertain if a situation violates company policy, is illegal or constitutes harassment or discrimination, please consult your supervisor, advisor, or other appropriate representative to obtain clarification.

NEO guarantees that reports will be handled promptly and discreetly with facts made to those who need to know to investigate and resolve the matter. No retaliatory action will be taken against anyone for reporting or inquiring in good faith about potential breaches of NEO policies or seeking guidance with respect to suspected concerns. Reports will be given careful consideration by NEO.

Human Resources

Human Resources

Hollie Snyder Human Resources Generalist & Bursar
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