Administrative Assistant – Recruitment

August 14, 2024 in

Student Recruitment Department

Job Description

POSITION SUMMARY

This position provides administrative support to the Student Recruitment Office.

ESSENTIAL FUNCTIONS

• Assist with the recruitment and retention of prospective and current students
• Greet students and families in person and on the phone
• Maintain shared spreadsheets for recruitment
• Prepare purchase orders and complete purchasing requests for department
• Coordinate and conduct campus tours
• Coordinate and send mailings to students, parents, counselor and principals, and other agencies as appropriate
• Maintain schedule of college fairs and recruiting events
• Maintain a friendly and welcoming environment in the Recruitment Office
• Assist in planning, organizing, and coordinating recruitment activities
• Assist in recruiting and enrollment events on campus
• Prepare work orders for hosted events
• Maintain schedule of student workers
• Answer telephone, text, email, and mailings in a timely manner
• Maintain office supplies and materials including public relations material
• Maintain schedule of college fairs and mail or email letters of confirmation.
• Maintain files necessary for information needed on periodic reports.
• Assist in organizing materials and perform data entry
• Assist in the preparation of written reports and surveys
• Perform accurate and timely data-entry of student information as gathered from various programs and other resources.
• Recommend recruitment process and procedural modifications to the Director of Recruitment
• Assistant the Director of Recruitment as needed
• Perform any office duties as assigned by the Director of Recruitment
• Utilize word processing, database management, excel, CRM and Microsoft 365
• Assist with communication to prospective students, current students, staff, and faculty for events being held on campus

POSITION QUALIFICATIONS

• Associates Degree in Business, secretarial, computer science, or related field preferred
• Two years’ experience in office clerical setting
• Demonstrated planning skills
• Excellent oral and written communication skills
• Organizational skills
• Ability to work independently and as a member of a team
• Demonstrated sensitivity to needs of economically/educationally disadvantaged youth and adults
• Previous experience working with high school students preferred
• Strong computer skills including the use of Microsoft Office 365, and willing to learn new computer software

OTHER REQUIREMENTS

N/A

Resumes or other supplemental material cannot be substituted for any part of the application.  Application can be found online at http://www.neo.edu/employment-application. Please submit it along with your resume or mail to:  NEO A&M College, Human Resources, 200 I Street NE, Miami, OK 74354. AA/EOE

The College has reviewed this job description to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by the supervisors as deemed appropriate.  This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.