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March 15, 2024 in

Academic Affairs/Grant Programs

Location200 I ST NE, Miami, OK
Job StatusFull-time
FLSA StatusExempt
Reports ToVice President of Academic Affairs
Amount of TravelSignificant travel across NE Oklahoma counties
Work Schedule8:00-5:00 (40 hrs.), M-F, some evenings
Position SupervisedNone

Job Description


Coordinate the development, implementation, and assessment of the Scholars for Excellence in Child Development Program.


  • Develop the annual grant proposal and budget as required by the Oklahoma State Regents for Higher Education.
  • Oversee the administration and adherence of grant requirements, including developing the grant budget.
  • Maintain all required documentation and submission of program expenditures.
  • Recruitment of potential students within a multi-county area for enrollment in Child Development/ Early Childhood Education coursework toward certificate or associate degree work with Northeastern Oklahoma A&M College.
  • Provide assistance in the enrollment and financial aid process, academic advisement, and technical assistance to scholarship recipients.
  • Administer college placement tests as needed.
  • Act as the proctor for tests as needed.
  • Develop a program plan for each scholar.
  • Develop a mentoring plan for each program scholar.
  • Mentor program scholars at their worksite or appropriate location.
  • Tutor or arrange for tutoring for program scholars.
  • Refer scholars to other college support or community services.
  • Assist program scholars with skills to ensure likelihood of program success.
  • Serve as the liaison between the scholar and faculty.
  • Provide program and participant information on a semester basis.
  • Maintain scholar files.
  • Attend and provide promotional materials to all partners and licensing staff at regular or quarterly meetings.
  • Assist potential scholars with the SECC and college applications.
  • Assist scholars with completing their FAFSA applications.
  • Collect the scholarship documentation required and submit all required forms to OSRHE via OSAFE.
  • Assist the scholars with obtaining their course book every semester.
  • Maintain Regular contact with college faculty that are currently working with scholars to determine progress through course work, potential problems, attendance, etc. and follow up on any problems or concerns with the scholar.
  • Refer scholars to other college offices such as placement testing, tutoring, disability, offices, etc.
  • Maintain all scholar progress notes in the Scholarship Tracker.
  • Conduct semester visits with scholars to assist with retention.
  • Assist OSRHE and college staff in obtaining semester grades
  • Provide statistical information to OSRHE as needed.
  • Complete and submit annual reports to OSRHE.
  • Travel extensively in surrounding areas.
  • Serve on committees as assigned.
  • Perform all other duties as assigned.


  • Bachelors Degree required
  • Early childcare industry experience or related field




Resumes or other supplemental material cannot be substituted for any part of the application.  Application can be found online at http://www.neo.edu/employment-application. Please submit it along with your resume or mail to:  NEO A&M College, Human Resources, 200 I Street NE, Miami, OK 74354. AA/EOE

The College has reviewed this job description to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by the supervisors as deemed appropriate.  This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

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